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Preadmission/Birth Registration Process at Evans Army Community Hospital (EACH)  

Mothers-To-Be are encouraged to pre-admit one-two months before their estimated date of delivery.  Please ask your OB care provider to complete a “referral” sheet (DA Form 2985, Admission and Coding Information Sheet).  Bring this sheet to Admissions & Dispositions (A&D), Rm. 1050.  A&D is located on the ground floor of the main hospital, between the Lab and Radiology. A&D front desk is staffed 24 hours a day, seven days a week. 

Completion of a Birth Certificate Worksheet is a requirement of OB preadmission. Please list parent(s) names, address, dates and states/country of birth, social security numbers and check all applicable statistics fields on this form.  Once preadmission is completed, all requirements are in place for future mother and newborn admissions. When the time comes Mom will only need to report to Labor & Delivery (L&D), 3rd floor.  L&D staff will notify A&D of Mom’s admission. Please be sure to preadmit! 

Once the baby is born, the Birth Certificate Worksheet goes to the Birth Registrar. An electronic record is created in the Colorado State Vital Records database for their newborn.

Discharge Process for Newborns at Evans Army Community Hospital (EACH)    

Any time after the birth and NLT than discharge from the hospital, parents can complete and double check the birth certificate information on record.  The parents will receive a copy of this summary called “Verification Of Birth Worksheet”.

The parents will receive instructions for the newborn’s DEERS and Tricare registrations, when and how to obtain the official birth certificate from Colorado Vital Records, and how the social security card process works. Addresses, phone numbers and/or websites as well as fees are included for these agencies.

Lastly, the parents will receive a copy of the newborn’s social security card request; this will be an automatic process. A mailing/forwarding address is needed if a move is scheduled within three months.

Obtaining Birth Certificates for Children Older Than Two Weeks Incl. Out Of State.  The newborns’ electronic birth records are released to State of Colorado Vital Statistics within 14 days of birth. After these 14 days, please go to or contact El Paso County Department of Public Health, VITAL RECORDS, 1675 W. Garden of the Gods Road, Suite 2044, Colorado Springs, CO 80907 (719) 575-8492. Hours are M-F 0745-1600. This office is closed on official holidays with additional closures during the year for staff training, etc. Fees are $17.75 for the first one, additional certificates are $10.00 each. Please have two forms of photo ID available. 

Parents may apply online at Please follow the link to “Birth Certificate Online”. Additional fees will apply.

EACH Birth Registrar, PAD, Room 1050 (719) 526-7278



Schriever AFB

Bldg 350

Phone (719) 567-5901

For further information, contact Birth Certificates at Evans Army Community Hospital:  (719) 526-7278.


This Web site provides an introduction to the U.S. Army Medical Department's headquarters organizations, which are the Office of the Army Surgeon General and
U.S. Army Medical Command headquarters. It is intended for interested members of the public, news media and Army Medical Department beneficiaries.
Last Modified 26 December, 2013